{"id":11976,"date":"2026-05-12T11:41:24","date_gmt":"2026-05-12T15:41:24","guid":{"rendered":"https:\/\/bspcorp.co\/?p=11976"},"modified":"2026-05-12T11:41:24","modified_gmt":"2026-05-12T15:41:24","slug":"from-idea-to-live-event-in-zoho-backstage","status":"publish","type":"post","link":"https:\/\/bspcorp.co\/en\/2026\/05\/12\/from-idea-to-live-event-in-zoho-backstage\/","title":{"rendered":"From Idea to Live Event in Zoho Backstage"},"content":{"rendered":"
\n

Did you know that you can create, manage, and publish your entire event from one place, keeping registrations, schedules, and attendee information fully organized?<\/p>\n<\/blockquote>\n

Creating a well-structured event is essential for delivering a smooth and professional experience, especially when managing registrations, schedules, and attendee information.<\/span><\/p>\n

Using Zoho Backstage, you can centralize every part of your event in one place, from setup to execution. This helps reduce manual coordination, save time, and keep your data consistent.<\/span><\/p>\n

This guide walks you through how to create your event, so you can stay organized and focus on delivering a successful experience for your attendees.<\/span><\/p>\n

How to create and launch a successful event in Zoho Backstage<\/a>:<\/p>\n

Step-by-Step Instructions:<\/b><\/p>\n

Creating Your Event<\/b><\/h3>\n

1. Start a new event<\/strong><\/p>\n

In your Events tab, click the <\/span>Create Event<\/b> button located in the top-right corner.<\/span><\/p>\n

\"\"<\/p>\n

2. Select your event format<\/b><\/p>\n

In the setup window, choose the type of event you want to host:<\/span><\/p>\n

    \n
  • In-person:<\/b> For events held at a physical location with attendees on-site<\/span><\/li>\n
  • Virtual:<\/b> For fully online events with remote participation<\/span><\/li>\n
  • Hybrid:<\/b> A combination of both in-person and virtual experiences<\/span><\/li>\n<\/ul>\n

    \"\"<\/p>\n

    3. Add your event name<\/b><\/p>\n

    Enter a clear and descriptive name for your event.<\/span><\/p>\n

    4. Set your event schedule<\/b><\/p>\n

    Define the start and end date and time for your event.<\/span><\/p>\n

    5. Choose your website language<\/b><\/p>\n

    Select the primary language for your event website.<\/span><\/p>\n

      \n
    1. Save your event<\/b><\/li>\n<\/ol>\n

      Click <\/span>Create<\/b> to save your event as a draft.<\/span><\/p>\n

      Note:<\/b> You will be taken to the <\/span>Event Info<\/b> section, where you can complete additional details and continue building your event.<\/span><\/p>\n

      Editing Event Details<\/b><\/h3>\n

      1.Access your event settings<\/b>
      \n<\/b>From the Dock, go to <\/span>Manage > Event Info > Basic Details<\/b>.<\/span><\/p>\n

      \"\"<\/p>\n

      2. Set your event visibility<\/b>
      \n<\/b>Choose whether your event will be <\/span>Public<\/b> or <\/span>Private<\/b>.<\/span>
      \n<\/span>You can also control who can register by limiting access to specific email domains.<\/span><\/p>\n

      3. Save your changes<\/b>
      \n<\/b>Click <\/span>Save<\/b> to apply your updates.<\/span><\/p>\n

      4. Select your event location<\/b>
      \n<\/b>Choose your venue from the <\/span>Location<\/b> dropdown.<\/span><\/p>\n

      \"\"<\/p>\n

      5. Update location images<\/b>
      \n<\/b>Add or change images for your venue as needed.<\/span>
      \n<\/span>To upload a new image, hover over the image area and click the <\/span>Upload<\/b> icon.<\/span><\/p>\n

      6. Set the time zone<\/b>
      \n<\/b>Select the correct time zone to ensure your schedule displays accurately.<\/span><\/p>\n

      7.Add a short summary<\/b>
      \n<\/b>Include a brief overview using relevant keywords to improve search visibility.<\/span><\/p>\n

      8. Write your event description<\/b>
      \n<\/b>Provide details about your event so attendees know what to expect.<\/span><\/p>\n

      9. Choose an event category<\/b>
      \n<\/b>Select the most relevant category from the dropdown.<\/span><\/p>\n

      10. Add tags<\/b>
      \n<\/b>Use tags to describe your event and make it easier to find.<\/span><\/p>\n

      11. Connect your social media<\/b>
      \n<\/b>Link your event\u2019s social media pages, such as Twitter, Facebook, LinkedIn, and Instagram.<\/span><\/p>\n

      \"\"<\/p>\n

      Manage Event Website Access<\/b><\/h3>\n

      1. Navigate to your event settings<\/b>
      \n<\/b>Go to <\/span>Manage > Event Info > Basic Details<\/b>.<\/span><\/p>\n

      2. Set your website access level<\/b>
      \n<\/b>Choose how your event will be accessed:<\/span><\/p>\n

        \n
      • Public:<\/b> Any visitor can access the full event website<\/span><\/li>\n
      • Private:<\/b> Only visitors with specific email domains can access the full event. Other visitors will only see the Home Page<\/span><\/li>\n<\/ul>\n

        This allows you to control whether your event is open to everyone or limited to a specific audience.<\/span><\/p>\n

        \"\"<\/p>\n

        Access and Edit Your Events<\/b><\/h3>\n

        1.Go to the Events tab<\/b>
        \n<\/b>View all your events in one place.<\/span><\/p>\n

        2. Find your event<\/b>
        \n<\/b>Use the search bar or filters to locate the event you want.<\/span><\/p>\n

        \"\"<\/p>\n

        3. Open and update<\/b>
        \n<\/b>Click on the event to make changes in the event builder, then <\/span>republish<\/b> to apply updates to the live site.<\/span><\/p>\n

        On Event Day<\/b><\/h3>\n

        Stay organized and in control during your event:<\/span><\/p>\n

          \n
        • Check-in:<\/b> Track and manage attendee arrivals across the event, sessions, or specific areas<\/span><\/li>\n
        • Rehearsals:<\/b> Test and prepare sessions before they begin<\/span><\/li>\n
        • Live Sessions:<\/b> Run your in-person, virtual, or hybrid sessions smoothly<\/span><\/li>\n
        • Badges:<\/b> Prepare badge designs ahead of time and print attendee details as needed<\/span><\/li>\n
        • Announcements:<\/b> Share important updates with participants throughout the event<\/li>\n<\/ul>\n

          <\/h3>\n<\/div><\/div><\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":5,"featured_media":11978,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[108,92],"tags":[],"class_list":["post-11976","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-insights","category-marketing-en"],"yoast_head":"\nFrom Idea to Live Event in Zoho Backstage - BSP | Zoho Premium Partner<\/title>\n<meta name=\"description\" content=\"Using Zoho Backstage, you can centralize every part of your event in one place, from setup to execution.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bspcorp.co\/en\/2026\/05\/12\/from-idea-to-live-event-in-zoho-backstage\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"From Idea to Live Event in Zoho Backstage - BSP | Zoho Premium Partner\" \/>\n<meta property=\"og:description\" content=\"Using Zoho Backstage, you can centralize every part of your event in one place, from setup to execution.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bspcorp.co\/en\/2026\/05\/12\/from-idea-to-live-event-in-zoho-backstage\/\" \/>\n<meta property=\"og:site_name\" content=\"BSP | Zoho Premium Partner\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/gestionbsp\" \/>\n<meta property=\"article:published_time\" content=\"2026-05-12T15:41:24+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/bspcorp.co\/gestion\/wp-content\/uploads\/2026\/05\/from-idea-to-live-event-in-zoho-backstage.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1000\" \/>\n\t<meta property=\"og:image:height\" content=\"667\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Mathieu B\u00e9dard\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@BspGestion\" \/>\n<meta name=\"twitter:site\" content=\"@BspGestion\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Mathieu B\u00e9dard\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/bspcorp.co\\\/en\\\/2026\\\/05\\\/12\\\/from-idea-to-live-event-in-zoho-backstage\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/bspcorp.co\\\/en\\\/2026\\\/05\\\/12\\\/from-idea-to-live-event-in-zoho-backstage\\\/\"},\"author\":{\"name\":\"Mathieu B\u00e9dard\",\"@id\":\"https:\\\/\\\/bspcorp.co\\\/en\\\/#\\\/schema\\\/person\\\/e9d0dfa83175c2eeb248ecf28f37baab\"},\"headline\":\"From Idea to Live Event in Zoho Backstage\",\"datePublished\":\"2026-05-12T15:41:24+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/bspcorp.co\\\/en\\\/2026\\\/05\\\/12\\\/from-idea-to-live-event-in-zoho-backstage\\\/\"},\"wordCount\":1171,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\\\/\\\/bspcorp.co\\\/en\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/bspcorp.co\\\/en\\\/2026\\\/05\\\/12\\\/from-idea-to-live-event-in-zoho-backstage\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/bspcorp.co\\\/gestion\\\/wp-content\\\/uploads\\\/2026\\\/05\\\/from-idea-to-live-event-in-zoho-backstage.png\",\"articleSection\":[\"Insights\",\"Marketing\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/bspcorp.co\\\/en\\\/2026\\\/05\\\/12\\\/from-idea-to-live-event-in-zoho-backstage\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/bspcorp.co\\\/en\\\/2026\\\/05\\\/12\\\/from-idea-to-live-event-in-zoho-backstage\\\/\",\"url\":\"https:\\\/\\\/bspcorp.co\\\/en\\\/2026\\\/05\\\/12\\\/from-idea-to-live-event-in-zoho-backstage\\\/\",\"name\":\"From Idea to Live Event in Zoho Backstage - 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